Client project · name kept confidential
230+ production workflows, monitored so nothing fails silently.
Migration from Zapier to n8n and a monitoring layer that keeps more than 230 production workflows reliable: error digests, silent-workflow detection, credential alerts and fallbacks.
- Sector
- Education & training
- Engagement
- Automation reliability & migration
- 20 minutes with the engineers who built it
- No obligation
In brief
The brief, the hard part and where it landed.
- The brief
- As automation grew to hundreds of workflows, the risk changed: not whether something could be automated, but whether anyone would notice when it stopped working.
- The hard part
- Part of the estate still ran on Zapier, with rising costs and limited control over errors.
- Outcome
- Failures surface within hours, with context, instead of being discovered by a customer weeks later. The team can keep adding automation without adding risk.
The build
What we designed and built.
We made reliability a feature of the automation estate:
Legacy Zapier flows migrated to n8n where reliability and cost justified it, without interrupting live operations.
A daily digest of every workflow error, sent to the people who own the process.
Alerts when a workflow that should have run goes silent, or succeeds without sending the email it should have sent.
Alerts when a credential breaks, before the workflows that depend on it start failing.
Data-quality alerts for duplicates and conflicting records.
Fallback flows that re-send critical messages when the primary path fails.
Security, designed in
- Credential health monitored; broken or expired credentials raise an alert.
- Silent failures detected, not just errors.
- Critical messages have a fallback path.
What it looks like in practice.
The real workflow structure, and what customers and staff see. Names and figures in the examples are illustrative.
Technology used
Building something similar?
A 20-minute call with the engineers who would build it.
- Pick a time in the next step
- Free, no obligation
- 20 minutes on Google Meet